Dear all,

CEUR-WS is evaluating its legal baseline, in particular wrt. copyright rules. As a result, we may adapt our rules in the future, e.g. by moving to a CC-BY license. Nothing is decided yet. We keep you up to date via this blog.

Kind greetings: Manfred


We were asked by an organization whether they could store selected papers originally published at in a repository that is used by educational institutions.

Well, rather than storing a copy, you could also store a link to the CEUR-WS URL of the paper in the repository. That link is permanent and should allow the easy download of the paper by the final readers, here the students.

Academic use is covered by the standard copyright phrase of

  • “Copyright © XXXX for the individual papers by the papers’ authors. Copying permitted for private and academic purposes. This volume is published and copyrighted by its editors.”

However, we as do not hold the copyright to the papers. Hence, we also cannot authorize that other organizations re-distribute the papers.

We chose the generic copyright phrase to reserve the rights with the authors and to let the legal copyright relation be between the authors and the readers.

The case is much different to papers that are under some CC-BY license. Such a license would likely cover the above-mentioned use of the papers. The authors would have licensed such use by a third party that is in between the author and the reader.



Authors of papers published at retain their full copyright that they acquired by law when they created the paper. At, they would grant a non-exclusive copyrights to their proceedings editors, who subsequently execute this right to publish a whole proceedings volume on

Authors may wonder what this copyright means for them. The obvious application is to store a copy of the paper on their institutional repository or  their home page. In such cases, the copy of the paper carries the same bibliographic metadata as the official paper copy at

Another case is the re-publication by an author, e.g. by submitting the same paper to another workshop, conference or journal. Such a re-publication may legally be allowed, but would likely violate academic standards (“self-plagiarism”). In some research communities, publishing a significantly extended version of a paper at another place is regarded acceptable.

So, please consider copyright and academic standards as separate issues!

We are happy that Jolita Ralyté from University of Geneva kindly accepted our invitation to join the Advisory Team. Jolita is a well-known researcher in method engineering and information service science. She also organizes a number of conferences in these fields. We look forward to her advice on further developing as a leading free & open-access publisher for workshop proceedings in computer science and information systems.

We are happy to announce that TIB.EU (Leibniz Information Centre for Science and Technology and University Library) has agreed to provide long-term archival services for proceedings volumes published on We share the common goal of providing open access to high-quality scientific publications. continues the collaboration with SunSITE Central Europe for its publication service.

TIB.EU is acting for the German National Library to provide reliable archive for publications in technical sciences, architecture, and natural sciences. See for more details on the mission of TIB.EU. aims at supporting workshops and conferences with a focus on computer science (and information systems, IT). In 2017, we received a relatively  large number of submissions that were from neighbouring areas such as engineering. While we appreciate multi-disciplinary research, we do still expect that the majority of authors of such proceedings have a solid computer science background. Better to say: At least one of a paper’s authors should have a solid CS background.

To implement this policy, we may now request the DBLP (or SCOPUS) footprint of the authors of a proceedings submission, if we have some concerns on the focus. This is not a judgement of the quality, but we need to be aware that the readership of comes primarily from the CS domain. A senior researcher working in the CS domain is normally well-represented in DBLP. Thus, we use DBLP (and partly SCOPUS) to check the scope of a submission.

Our advice for organizers of new workshops considering as publisher is as follows:

  • check whether your workshop can be an co-located event of a well-known conference
  • include well-known international domain experts in your program committee
  • only publish papers that get good or very good reviews

This should enhance the probability that we accept your submission!

We are experimenting with a tool that watermarks the PDFs of papers published at The watermark is imprinted in the left margin of the first page and consists of the URL of that paper, e.g. “”. The watermark allows readers to trace back the original location where the paper was published. It does not change the fact that the paper is copyrighted by its authors, and published by its editors. That information can be added by authors/editors as a footnote.

The automatic watermarking will likely be the standard procedure from mid 2018 onwards or earlier.