CEUR-WS.org (CEUR Workshop Proceedings) publishes computer-science workshop proceedings as open-access for free, i.e. without article processing charge (APC). This allows workshop organizers to quickly publish their proceedings. New workshops in computer science are popping up almost every week. They are accelerators of leading edge research in our field. While large conferences and journals rightfully emphasize rigid reviewing, they cannot react so quickly to changes in the academic dialogue as workshops can do. Conferences aim for persistence. Workshops are more short-lived. They pop up, thrive, and disappear when the subject has become mainstream.
So, if you want to learn about the latest trends and results in computer science, then have a look at the recently published volumes at CEUR-WS.org!
We received a question from a conference organizer whether we would also accept open-access licenses other than CC-BY 4.0 for publishing proceedings, specifically the (British) Open Government License OGL 3.0. This question was the first time that I heard about this license. After doing a bit of research, it turns out that it shares similarities to CC-BY 4.0.
However, since it has a different wording, it is formally not equivalent to CC-BY 4.0. It is also not widely used for open-access publishing, in particular it will probably not be used outside of the UK. In contrast, CC-BY 4.0 is the de-facto worldwide standard for open-access publishing.
At CEUR-WS, we need to be economic with our resources. We provide the service in our free time and we are not lawyers. We thus uniformly require CC-BY 4.0 for papers. This implies that there is a single set of legal clauses applicable to such papers.
What do you think? Shall we be more liberal with open-access licenses?
To streamline our workflows we shall stop with reserving volume numbers in advance by April 1, 2021. Almost all volume submissions come in without having reserved a volume number in advance. So, there is hardly any need for this service. On the other hand, reserving volume numbers creates extra workload on the editorial team. Submissions thus always shall get a volume number assigned by us when we receive them.
Starting from now, we ask editors of proceedings submitted to CEUR-WS.org to include statements about the number of submitted and accepted papers into the index file, see http://ceur-ws.org/Vol-XXX/
We do not infer the quality of a submission from the acceptance rate but believe that this data enhances the transparency of the review process. Editors can describe more details on the peer-review process in their preface.
The Covid-19 crisis of 2020 has led to the conversion of virtually all conferences and workshops to online/virtual events. In computer science, papers in conference and workshop proceedings are regarded as valuable parts of a CV. However, conferences were always predominately meant as meeting places where experts of the field directly communicate with each other at a physical location.
With online events, the meeting character of the event is somewhat compromised. The current online tools are a weak replacement for discussions at physical locations. In particular, there are no coffee breaks, no discussions at the social dinner, etc. All these elements fall short. Consequently, the registration fee drops significantly and makes a participation more attractive to authors.
I am afraid, that conferences and workshops are on a route to become just publication outlets with reduced standards for peer review when compared to journals. The lower prices may lead to even higher percentages of conference/workshop papers in the CV of a typical computer science author.
I have no solution to this dilemma. But I believe that CEUR-WS must consider to adapt its pre-conditions to filter out submissions with too low standards for the peer review. What do you think?
The style is now available for LaTeX (Overleaf or local LaTeX) and DOCX. We support both one-column and two-column layouts, though they should not be mixed within the same proceedings volume.
Proceedings editors are encouraged to use the CEURART style instead of other styles such as LNCS, ACM or IEEE styles. You can adapt the templates for your event and then make them available to authors.
Thanks to Aleksandr Ometov (TAU,Finland) who contributed the DOCX template under a CC-BY-SA license. The LaTeX template was contributed by Dmitry S. Kulyabov and is considered to be the original reference template.
CEUR-WS organizes published volumes as flat directories containing the papers (mostly PDFs) and the index.html file. The index file includes the title of the proceedings, its editors, time and location of the event and then the table of contents where the paper titles directly point to the paper PDFs.
This is a very simple layout that we used since 1995. Commercial academic publishers have lots of additional texts decorating the page of a proceedings and the page for an individual paper. Some of that information is more about the publisher, not the proceedings.
I believe that the strict focus on the academic content and the simplicity is one of the factors that contributed to the success of CEUR-WS.
In the current crisis situation, many if not most conferences are held purely as virtual events. CEUR-WS has responded to the need by making its rules more flexible. In this blog, I like to reflect on some future implications of the trend.
Virtual events are surprisingly efficient to set up using widely adopted tele-conferencing tools. Presentations can be given online and be recorded for later replay. The proceedings publications has been transformed to online forms since many years.
Still, something is missing in these virtual conferences. There are little opportunities for informal discussions. These discussions at coffee breaks are of great value to researchers and difficult to emulate in a virtual environment.
There is also less attention to presentations when the audience is at home and possibly interrupted by other business.
The risk is that we researchers appreciate too much the cost saving of virtual conferences and neglect the loss of communication.
Conferences should remain physical meetings — unless IT can emulate the social interaction happing when people are at the same location focussed on common goals.
CEUR-WS proudly announces its own LaTeX article style CEURART. The style was created by our team member Dmitry Kulyabov. The style is available in both one- and two-column variants. Special attention was given to indicate the Creative Commons CC-BY license dedication and the correct generation of metadata in the PDF generated from LaTeX. The generated PDF is compliant to PDF/A 1.5.
You can clone this OVERLEAF template via “Open as Template” to create your own paper in the CEURART style. Workshop organizers are welcome to create a pre-configured set of files, where for example the reference to the workshop in the footnote is set.
You can also download the sources to a local directory and use your own LaTeX environment to write your paper. Note that you need a recent LaTeX version to process the CEURART style.
Addendum: We also supply DOCX and ODT templates of the CEURART style at http://ceur-ws.org/Vol-XXX/. The DOCX files were created with Word 2013. If your Word 2019 cannot read them, please use the ODT variant instead or use LibreOffice (which is apparently more compatible to DOCX than Word 2019).
Over time, we may demand that workshops/conferences publishing with use use the CEURART style. We hope you appreciate the new style and adopt it for future submissions!