we can now also offer DOCX templates for our new CEURART article style. See
The style is now available for LaTeX (Overleaf or local LaTeX) and DOCX. We support both one-column and two-column layouts, though they should not be mixed within the same proceedings volume.
Proceedings editors are encouraged to use the CEURART style instead of other styles such as LNCS, ACM or IEEE styles. You can adapt the templates for your event and then make them available to authors.
Thanks to Aleksandr Ometov (TAU,Finland) who contributed the DOCX template under a CC-BY-SA license. The LaTeX template was contributed by Dmitry S. Kulyabov and is considered to be the original reference template.
CEUR-WS organizes published volumes as flat directories containing the papers (mostly PDFs) and the index.html file. The index file includes the title of the proceedings, its editors, time and location of the event and then the table of contents where the paper titles directly point to the paper PDFs.
This is a very simple layout that we used since 1995. Commercial academic publishers have lots of additional texts decorating the page of a proceedings and the page for an individual paper. Some of that information is more about the publisher, not the proceedings.
I believe that the strict focus on the academic content and the simplicity is one of the factors that contributed to the success of CEUR-WS.
Simplicity = Concentrate on the essence
In the current crisis situation, many if not most conferences are held purely as virtual events. CEUR-WS has responded to the need by making its rules more flexible. In this blog, I like to reflect on some future implications of the trend.
Virtual events are surprisingly efficient to set up using widely adopted tele-conferencing tools. Presentations can be given online and be recorded for later replay. The proceedings publications has been transformed to online forms since many years.
Still, something is missing in these virtual conferences. There are little opportunities for informal discussions. These discussions at coffee breaks are of great value to researchers and difficult to emulate in a virtual environment.
There is also less attention to presentations when the audience is at home and possibly interrupted by other business.
The risk is that we researchers appreciate too much the cost saving of virtual conferences and neglect the loss of communication.
Conferences should remain physical meetings — unless IT can emulate the social interaction happing when people are at the same location focussed on common goals.
Comments are welcome.
CEUR-WS proudly announces its own LaTeX article style CEURART. The style was created by our team member Dmitry Kulyabov. The style is available in both one- and two-column variants. Special attention was given to indicate the Creative Commons CC-BY license dedication and the correct generation of metadata in the PDF generated from LaTeX. The generated PDF is compliant to PDF/A 1.5.
The style is available via OVERLEAF at
You also find sample PDFs using the CEURART style at
You can clone this OVERLEAF folder to create your own paper in the CEURART style. Workshop organizers are welcome to create a pre-configured set of files, where for example the reference to the workshop in the footnote is set.
You can also download the sources to a local directory and use your own LaTeX environment to write your paper. Note that you need a recent LaTeX version to process the CEURART style.
Over time, we may demand that workshops/conferences publishing with use use the CEURART style. We hope you appreciate the new style and adopt it for future submissions!
The CEUR-WS Team introduced two new rules to clarify which types of proceedings submissions we can accept:
(1) A new rule specifies that master/bachelor student proceedings are not published by CEUR-WS in the future. Of course, we do not forbid that students submit paper to conferences or workshops that target the broad academic community as authors.
(2) Proceedings submissions should not be later than 2 years after the event. Post-event proceedings became more popular in recent years (bypassing rules of some conferences that prescribe a paywalled workshop proceedings volume) but please try to publish within a couple of months after the event.
We shall also soon publish a new LaTeX style for papers published at CEUR-WS. You can choose between a 1-column and a 2-colums variant.
This is a blog entry where users of CEUR-WS.org can suggest improvements to our free open-access publication service.
I heard of a case where the paper published at CEUR-WS under the CC-BY 4.0 license was republished by in a relatively unknown and new journal without consent by the author. What can we as academics do in such cases?
Well, in first instance the author (perhaps together with the editor of the volume where the paper appeared) should take initiative and contact the editorial board about the case. According to the CC-BY 4.0 clause, a re-publication is legal if credits the authors are given. This is a very broad license meant to maximise access to papers.
Besides the CC-BY legal framework, there are other norms and laws that the author can use to get the unwanted re-publication removed, if she or he wishes that.
First, the author is the copyright holder. No other person or organisation shall claim to hold the copyright unless they have legally obtained the copyright.
Second, if another person uses the content of the paper and remixes it and then publishes it under his/her name, then this may well be a case of plagiarism and should be dealt with accordingly.
Third, if the author name is not changed but the re-publication is without consent by the author, it may be a case of unethical academic behaviour by the editorial board. If there is an academic on the board (e.g. the chairperson), then contact this person and lay out the case. This person is also bound by the code of academic conduct. Demand that the unwanted republication of your paper is removed from the journal (if that is what you wish as copyright holder of the original paper). If the person does not answer or the answer is not satisfactory, then consider to escalate the case to the dean of the university/school where the chairperson or editorial board member is employed.
This is only my personal view and no legal advise.
Hi! CEUR-WS.org started in 1995 with the explicit goal to help workshop organizers to get their proceedings published. At that time commercial #closedaccess publishers largely neglected workshop proceedings.This has changed in the past 5 years.
As a consequence, we see a number of submissions to CEUR-WS.org that are labelled as “Short paper proceedings” or “Demo & Poster papers”.
I have some reservations whether this is a good development. These papers are not published in the main conference volume and not even in a 2nd tier proceedings volume. The purpose of publishing such papers may be to attract their authors to come to the conference and pay the fee.
There are of course exceptions, like “challenge workshops” that solicit only short papers that are focussed on a narrow subject such as showing a solution to a common challenge defined by the workshop organizers.
But for the rest, I am wondering whether CEUR-WS.org should continue to publish short-paper proceedings.
Comments are welcome!
Technische Informationsbibliothek (TIB), located at the University of Hannover in Germany, has been entrusted by the German National Library (DNB) to provide long-term archival of technical publications, which includes computer science.
#CEURWS (CEUR-WS.org, a grassroot open-access publisher) came with TIB to an agreement that ensures the long-term archival of eventually all proceedings volumes published at CEUR-WS.org. The long-term archival is aimed at future generations being able to retrieve publications from past decades or even centuries. It is not online accessible.
In addition to the long-term archival, TIB shall also provide a mirror for newly published proceedings volumes from CEUR-WS.org. This gives proceedings editors extra confidence that their volumes are accessible even when CEUR-WS might come to the end of its operation (which is in the fa future, I believe).
More details are at
I like to thank TIB for this great service! Long-term archival has been a weak spot of CEUR-WS in the past. It is now ensured by the most professional team you can imagine.
I recently attended the local #openaccess week at our university. My great colleague Thomas gave a presentation on PDF/A and tools to test for compliance of PDF/A. I learned that that are many versions of PDF and also of PDF/A. PDF/A is meant for long-term archiving documents. But there isn’t even an agreement on the precise interpretation of the PDF/A rules. For example, PDF/A is very picky on (unencrypted) metadata. So, if you include a PDF (or JPG) image inside a PDF/A document, then different experts have different opinions on whether the embedded image must come with metadata.
Since I prefer myself LaTeX, I was wondering whether the PDF produced by LaTeX is compliant to PDF/A. Well, it usually is NOT compliant. In particular, it seems very difficult to create PDF/A-1 compliant code via LaTeX. The situation is technically better when using MS-Word or LibreOffice. However, even then most PDF documents do not come with proper metadata because authors do not care.
So, what is the value of PDF/A for science when we hardly can produce it? For CEUR-WS.org, we would be interest to facilitate long-term archival. But I am sceptical about the contribution of PDF/A. It is a format from the printer age.
Formats like HTML, SGML, XHTML may be more promising since their focus is on content rather than fonts and a page layout.
A HTML (or similar) document can directly link to references, data sets, and tools. It may even be queried on its content.
What is your view on PDF and PDF/A?